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Invoice Number: \
Bere Alston Bowling Club
Venue Hire Application Form
1. Hirer Details
Name: ________________________________________________
Organisation (if applicable): _____________________________
Address: ______________________________________________
Telephone: _____________________________________________
Email: _________________________________________________
2. Event Details
Type of Event: __________________________________________
Expected Number of Attendees: ___________________________
Preferred Date(s): _______________________________________
Event Start Time: _______________
Event End Time: ________________
Will you require the bar?
☐ Yes ☐ No
Will you require use of the kitchen?
☐ Yes ☐ No
3. Hire Charges (Club Use Only)
Venue Hire Fee: £________________
Deposit Required: £________________
Total Amount Due: £________________
Payments can be made by BAC’s please use invoice number as reference
Bere Alston Bowling Club
TSB Sort code 77-09-07 Account number 25842760
4. Terms & Conditions
By submitting this form, the hirer agrees to the following:
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The hirer is responsible for the behaviour and safety of all attendees.
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The premises must be left clean, tidy, and free of damage.
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Any damage or loss will be charged to the hirer.
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All events must comply with club policies and licensing regulations.
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The hirer must not exceed the venue’s maximum capacity.
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The club reserves the right to refuse or cancel bookings.
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Deposit of 50% of booking fee will be required on booking confirmation.
A full copy of the club’s hire policy is available on request.
5. Declaration
I confirm that the information provided is accurate and that I agree to abide by the Terms & Conditions of Bere Alston Bowling Club.
Signature: _____________________________________________
Name (print): ___________________________________________
Date: ___________________________
For Club Use Only
Approved By: ___________________________________________
Date Approved: _________________________________________
Deposit Received: £________________
Final Payment Received: £________________
Bere Alston Bowling Club
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This is a non-smoking/vaping building and you must ensure this is maintained at all times during your hire. Discotheques MUST be informed not to use any “Smoke Effects” at any time during a disco.
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No candles are allowed for fire safety purposes.
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All music/dancing/hire activity MUST CEASE by 22:45 when the bar closes, because these are the terms of our entertainments licence. The premise must be vacated by all those not assisting with clearing up by 23:30
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Chairs and tables to be returned.
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Please leave the building as tidy and clean as you would expect to find it. We ask you vacuum using the vacuum provided. We also provide cloths and cleaning fluid for wiping of the tables and kitchen surfaces/inside the microwave and ovens. Any damage or additional cleaning costs will be charged to the hirer.
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All rubbish is to be removed by the hirer once cleaning is complete.
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Please do not pin or fasten anything to the walls, or any electrical fittings.
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Bere Alston Bowling Club. takes the safeguarding of children and vulnerable adults seriously. Please ensure that, where applicable, you have a safeguarding policy for your group.
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We will provide you with a full refund if you cancel up to 7 days before your event, but we cannot accept the cancellation after this period. We reserve the right to cancel or terminate a booking if you break our hire conditions or compromise the security of our Club.
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Should the booking time become unavailable, through no fault of the hirer, then Bere Alston Bowling Club will refund any monies the hirer has paid.
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All accidents or injuries must be reported to the venue host within 48 hours.
By signing and returning the Room Hire Booking Form, either by post or electronically by email, you agree to the conditions of hire as above.